Interview Scheduling Software for Recruiters and Hiring Teams
Kalendarius helps recruiting teams replace manual interview coordination with candidate booking links. Candidates choose from available interview times while recruiters coordinate interviewer calendars, panel availability, confirmations and rescheduling in one scheduling workflow.
Recruiters can share booking links for candidate self-scheduling, use collective availability for panel interviews or round-robin routing for one-to-one screens, and connect Google Calendar or Microsoft 365. Kalendarius hosts its core service in the EU; employers remain responsible for candidate notices, data minimisation, retention and their connected calendar configuration.
Let candidates book an interview from your available times
Create an interview booking link with the event length, available hours, advance notice and buffers your recruiting process requires. Candidates see the slots that fit the connected interviewer’s availability and can book without coordinating a time over several emails.
Confirmation and reminder emails keep the booked time and meeting details together. Candidates can also use the booking email’s reschedule or cancellation link when plans change, subject to the rules you set for that event.
Coordinate recruiter screens and interviewer panels
For an initial screen, round-robin booking can route candidates among available recruiters. For a panel, collective booking checks when the required interviewers are available together. These team routing options require a Team plan or higher.
Recruiters can use a separate link for each interview stage, such as an introductory call, technical interview or hiring-manager conversation, while keeping each stage’s duration and availability rules clear to candidates. See team scheduling options for more on shared availability.
Keep interviewer availability aligned with calendars
Connect Google Calendar or Microsoft 365 so Kalendarius can check interviewer availability and add booked interviews to calendars. Each interviewer’s connected calendar remains part of the workflow, so recruiting teams should review the permissions and event details their organization uses. Explore the Google Calendar and Microsoft 365 scheduling connections.
Automatic time-zone handling and buffer settings help recruiters offer slots that fit the interview panel’s schedule without manually comparing each calendar.
Make interview details easy for candidates to find
Add the relevant interview instructions and video meeting details to the booking workflow, then send confirmations and reminders to the candidate and interview team. Where your connected calendar or video provider generates the meeting link, verify the event details in your own configuration before inviting candidates.
A clear booking link, consistent event information and self-service rescheduling reduce the routine coordination messages recruiters need to manage.
Handle candidate booking data with care
Collect only the information needed to arrange the interview. Candidate names, contact details, interview times and any custom responses are personal data; avoid asking for sensitive details in an open booking form unless your process requires them and you have assessed the additional obligations.
Kalendarius hosts its core application and database in the EU, supports configurable retention for completed appointments, and offers a signed DPA to Business and Enterprise customers. Employers remain responsible for candidate notices, the retention period and assessing connected calendar services.
Frequently Asked Questions
Can candidates schedule interviews themselves?
Yes. Recruiters can share a booking link so candidates choose from the available interview slots. The link follows the event’s availability, duration, notice and buffer settings.
Can I coordinate a panel interview with several interviewers?
Yes. Collective booking links find slots when the required interviewers are available together. Collective and round-robin routing require a Team plan or higher.
Which calendars can recruiters connect?
Kalendarius supports Google Calendar and Microsoft 365 calendar connections. Review the permissions and event information used in your organization’s configuration.
How does Kalendarius handle candidate data?
Kalendarius hosts its core application and database in the EU and offers configurable retention for completed appointments. Business and Enterprise customers can request a signed DPA. Employers decide what candidate data to collect, how long to keep it, and what notices to provide.
Related Guides & Comparisons
Coordinate meetings across your team effortlessly. Multi-host panel scheduling, round-robin booking links, and free calendar connections for internal participants.
Compare scheduling software for GDPR readiness: review hosting, calendar integrations, booking data, DPAs, subprocessors, retention and deletion.
Seamless Google Calendar booking system for professionals and teams. Real-time 2-way sync, Google Meet integration, conflict prevention, and EU data privacy.
Automated booking system for Microsoft 365, Outlook, and Exchange. Enterprise-grade security, Teams integration, two-way sync, and EU sovereign hosting.
Deliver a premium candidate booking experience
Reduce scheduling back-and-forth with privacy-focused recruitment scheduling from Kalendarius.
Start recruiting for free